No doubt Gmail has its own user base and has been steadily updating the features it offers but more often than not, they are late. After all, Outlook has always been the go-to choice for enterprise and business users across the industry. Outlook is much more flexible than Gmail and I am not surprised. That gives you far more flexibility than what Gmail has to offer.Īlso Read: 9 Best Gmail Add-Ons to Manage Mails Better Wrapping Up: Create, Manage Multiple Signatures in Gmail, Outlook # Not only that, just like Gmail, you can also choose a separate signature for new messages and replies or forwards. On the upper right corner of the screen, you can choose a default signature for different email accounts. Outlook also acts as an IMAP account and many users also import their other email IDs including Gmail into Outlook. Once the signature is ready, hit the Save button and then you can create another one. You will be able to view the full signature without having to scroll up and down. Useful when you have a long and complex signature. The WYSIWYG box is really big at the bottom of the screen. Open the desktop Outlook app and select Options under the File menu.Ĭlick on the Signatures button under the Mail tab on the left.Ĭlick on New here to create your first Outlook signature. I will be using the last but multiple signatures are available on all and steps are largely the same. There are multiple versions of Outlook available like 2010, 2013, 2016, and 2019. You can only create and manage multiple signatures in the Outlook desktop app which is mostly used by exchange and 365 users. It is worth noting that multiple signatures are not available in Outlook’s web app. It’s surprising how Gmail never thought of it before. Outlook had this feature for a long time now. Create, Manage Multiple Signatures in Outlook # There is a shortcut to manage signature there too.Īlso Read: How to Send Encrypted Emails in Gmail and Outlook 2. Sometimes, you don’t want to have any signature at all. ![]() Noticed the No signature option? I didn’t create it but it is a good option nonetheless. You will see a list of all your signatures here. Click on the ‘+’ icon to compose a new email and find the pen icon. So, you have your multiple signatures in Gmail ready. Don’t forget to click on Save Changes at the bottom of the screen to save all edits. In fact, you can choose one signature for new emails and a different one for when you reply to or forward an email. You can choose a default signature right underneath the option to create Gmail signatures. That will make it easier to identify the correct one when composing an email. Every time you create a new signature, you will be asked to name it. The default signature is called My signature but you can rename it. Signatures support all popular formatting options like bold, italics, fonts, links, images, and more. One signature box should be there by default but you create more by clicking on the Create new buttons.Ĭlick on the dustbin icon to delete the signature or pen icon to edit it. You will find the option to create and manage multiple signatures under the General tab. Create, Manage Multiple Signatures in Gmail #Ĭlick on the gear icon on the upper-right corner of the screen and select Settings here. Let’s begin with Gmail first.Īlso Read: 9 Best Microsoft Outlook Tips and Tricks for Web App 1. You can also choose something simple like your name. Some users also switch between condensed or text-based signature and one with links and images. ![]() Useful when you are part of different teams, communicating in different languages, or when you don’t want to use a signature at all. Create, Manage Multiple Signatures in Gmail, Outlook #
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